Hong Kong
Special Administrative Region Outstanding Students’ Union
9th
Executive Committee Meeting (2008-2009)
Minutes
Date: 2nd July, 2009 (Thurs)
Time: 1:44 pm
Venue: Pizza Hut, Mongkok
Attendants: Chris, Law, Fei Long, Kenneth, Wincy, Tsz Kwan, Emily, Bonnie, Ivy
1.
Meeting was called to order
•
The meeting was called to order by the president at 1:44 pm.
•
Chris, Law, Fei Long, Kenneth, Wincy, Tsz Kwan, Emily, Bonnie and Ivy were
present when the meeting was called to order.
2.
Adoption of the minute of the 8th General Meeting
•
The minutes for the 8th executive committee meeting were passed.
3. Report of Executive Committee
3.1
YLC progress / Tsz Kwan
•
The interview of YLC applicants has been
conducted on 27th June, 2009 (Sat).
•
YLC organizing committee has reached a
consensus to value quality rather than quantity of
participants. Hence the number of participants entering successfully into YLC
is well below the preceding quota of 40.
•
Out of 35 applicants, 27 attended the
interview. 24 out of the 27 interviewees were admitted into YLC. The 8
absentees were interviewed by Tsz Kwan by phone.
•
After a series of selection procedure, 28
applicants were chosen to participate in YLC.
•
The hostel booking has been changed to
accommodate a total of 40 people, including 28 YLC participants and 12 EXCO
members plus mentors. A letter from CUHK has been received to confirm the
change in booking.
•
The rundown for workshop 1 has been
confirmed. Wincy, as the person-in-charge, will prepare documents for mentors
on debriefing session and notes for participants.
•
Participants will be divided into 4 groups
with 7 participants and 2 mentors in each group.
3.2
HKSAROSS / Chris
•
The semi-final interview has been conducted on 20th June,
2009 (Sat).
•
The final interview will be conducted on 4th July, 2009
(Sat).
•
Only 4 EXCOs will be required as helpers. Chris, Law, Kenneth and Tsz Kwan
will be the 4 helpers.
•
A total of $245 will be collected from finalists at the
(Breakdown
of the amount: $70 new membership fee + $45 T-shirt + $130 orientation camp
fee)
3.3 O camp / Ivy, Fei Long
•
Ivy gave a briefing to all EXCOs on the duty of each position.
•
A pre-walk will be held on 8th July, 2009 (Wed) at 10:30 pm.
All EXCOs and available helpers will gather at
•
Fei Long gave a briefing to all EXCOs on the games to be played.
•
It has been decided that Fei Long will not be assigned to any group and
will remain as the central commander.
•
Emily and Tsz Kwan reported on their ideas for desserts to be served at
tea-time.
•
Wincy and Bonnie will prepare all required materials on or before 7th
July, 2009 (Tue).
•
Law will send an email to old members to invite them to the camp and
inform them of the schedule.
•
Fees collected for orientation camp will be $130 per person. (finalists
and old members alike)
3.4 Website update / Bonnie
•
Chris will send information to Bonnie for website update.
•
Bonnie will give the current website a huge make-over.
3.5 Newsletter / Emily
•
Emily will finish working on the newsletter on or before 25th
July, 2009(Sat).
3.6 PO Box / Chris
•
Chris reported that the fees for PO box has not
yet been paid.
4. HKSAR Outstanding Students Selection 2009
•
Letters will be sent to finalists informing them of the second
interview.
•
Membership forms will be distributed to finalists on the day of final
interview.
5. O Camp
•
Please refer to section 3.3 for details.
6. Young Leader’s Congress 2009
•
Tsz Kwan reported that the list of mentors has not been confirmed yet.
•
It was agreed that each group will be led by 1 EXCO and 1 non-EXCO
mentor (OSU member).
•
EXCO mentors include Chris, Law and Emily.
•
Fei Long will act mainly as the game holder.
•
5 non-EXCO mentors will be needed. All interested mentors will be
invited to join YLC.
7. Informal Internal Gathering (Visiting Emil)
•
The gathering will be held on 18th July, 2009 (Sat).
•
Law will assign EXCOs to call old members to ask their availability.
•
Members joining the gathering will wait at Sheung Shui MTR station at
5:30 pm.
8. Annual General Meeting
•
EXCOs reported availabilities for 15/8, 16/8, 22/8 and 23/8.
•
It was decided that 22nd August, 2009 (Sat) was the most
suitable date.
•
The venue for the AGM will be either the
•
A classroom will be booked for conducting the meeting.
9. Any Other Business
•
Tsz Kwan encouraged all EXCOs to join the YLC working team meetings.
•
The upcoming meeting will be held on 8th July, 2009 (Wed) at
7:30 pm.
10. Date and time of the next meeting
•
The next meeting will be held on 11th July, 2009(Sat) at
night at the
11. Adjournment of meeting
•
The meeting was adjourned by
the president at 3:06 pm.
Prepared
by,
______________
Wincy Ng
General
Secretary
HKSAROSU
|
EXCO
member involved |
Action
to be taken |
|
All
EXCOs |
-Call
old members to ask whether they will join the gathering at Emil’s |
|
Chris |
-HKSAROSS
final interview helper (4/7) -Send information
to Bonnie for website update |
|
Law |
-HKSAROSS
final interview helper(4/7) -Send
mass mail to old members (invitation to -Assign
EXCOs to call old members for visit to Emil’s |
|
Fei Long |
/ |
|
Kenneth |
-HKSAROSS
final interview helper (4/7) |
|
Wincy |
-Prepare
YLC workshop 1 documents -Prepare
|
|
Bonnie |
-Prepare
-Website
update |
|
Emily |
-Newsletter
(before 25/7) |
|
Ivy |
/ |
|
Tsz Kwan |
-HKSAROSS
final interview helper(4/7) |