Hong Kong Special Administrative Region Outstanding Students’ Union

10th Executive Committee Meeting (2008-2009)

 

Minutes

 

Date:              11th July, 2009 (Sat)

Time:               5:40 pm

Venue:            CC Canteen, the Chinese University of Hong Kong

Attendants:   Chris, Law, Fei Long, Kenneth, Wincy, Tsz Kwan, Emily, Bonnie, Ivy

 

1.      Meeting was called to order

•        The meeting was called to order by the president at 5:04 pm.

•        Chris, Law, Fei Long, Kenneth, Wincy, Tsz Kwan, Emily, Bonnie and Ivy were present when the meeting was called to order.

 

2.      Adoption of the minute of the 9th General Meeting

•        The minutes for the 9th executive committee meeting were passed.

 

3. Report of Executive Committee

 

        3.1 YLC progress / Tsz Kwan

•        The expense of venue booking is closely following the budget.

•        Tsz Kwan urges all EXCOs to use up the exact amount suggested in budget.

•        Kenneth and Fei Long will discuss games in Workshop 2 on Sunday morning.

•        Bonnie planned to invite a tutor of politics to conduct a talk in Workshop 3.

•        Cheques collected from YLC participants will be ____ after Workshop 1.

•        The next YLC meeting will be held on 13/7 (Mon) at 10:00 am at Shatin.

 

3.2 HKSAROSS / Law

•        Law has sat in the 2 meetings of the 20 finalists to supervise their discussion of performance.

•        Law added that their performance sounded alright. The performance will last about 5-10 minutes.

•        Only 16 finalists can attend the O Camp.

•        Law suggested that the 2 students from St Mary’s Canossian College should be separated when dividing participants into groups.

•        Teachers will be invited to the presentation ceremony. Certificates will be presented to all schools of the 20 finalists.

 

3.3 O Camp / Ivy, Fei Long

•        Documents will be updated after pre-walk.

•        Updated ocamp documents will be ready on Monday night.

 

3.4 PO Box / Chris

•        Chris will pay the money for PO Box soon.

 

4. HKSAR Outstanding Students Selection 2009

•        Fei Long, Law, Tsz Kwan, Emily and Chris will attend the prize presentation ceremony. Ivy may be able to attend.

 

5. O camp

•        20 minutes is required in the O Camp for the finalists to rehearse their performance.

•        OSY can come to the O Camp.

•        Emily will set up an event in Facebook to mobilize finalists of the previous year.

•        Each participant pays $130. Kenneth will calculate the amount EXCOs should pay. An acceptable range of deficit for O Camp is $400-$500.

 

6. Young Leaders’ Congress 2009

•        Workshop 2 attendance: Wincy (absent), Ivy (may be present)

•        Workshop 3 attendance: Chris and Emily (absent)

•        A banner for YLC is a must. YLC camp tee production will depend on the financial budget of YLC.

•        Tsz Kwan will report on the current YLC financial status on Monday.

 

7. Informal Internal Gathering (Visiting Emil)

•        Attendance: Wincy cannot come. Ivy and Bonnie may be able to come.

•        An event will be set up in Facebook to mobilize old members. Phone calls will also be made.

 

8. Annual General Meeting

•        The date is confirmed to be 22/8.

•        Letters will be sent to invite old members.

•        Reports required in AGM:

EXCO report

- Report on tasks done this year by each EXCO member

- 1 page in English

-Times New Roman size 12, single line separation

Activity report

-To be done by Law

-YLC report is to be done by the organizing committee

-Chris will send a sample for reference

Financial report

-To be done by Kenneth

AGM minutes

-To be done by Wincy

-Should be ready by the start of August

 

9. Any Other Business

•        Kenneth will finish the draft of financial report before the next general meeting.

•        Chris will follow up on the website and reply Bonnie.

 

10. Date and time of the next meeting

•        The next meeting will be held on 29th July, 2009(Wed) at 7:00pm at Mongkok.

 

11. Adjournment of meeting

•      The meeting was adjourned by the president at 6:45 pm.

 

Prepared by,

 

______________

Wincy Ng

General Secretary

HKSAROSU

 

EXCO member involved

Action to be taken

All EXCOs

-Work on EXCO report

YLC Organizing Committee

- Work on YLC activity report

Chris

-pay for PO Box

-follow up on website, contact Bonnie

Law

-Work on activity report

Fei Long

/

Kenneth

-Prepare financial report draft

Wincy

-Work on AGM minutes

Bonnie

/

Emily

/

Ivy

/

Tsz Kwan

/