Hong Kong Special Administrative Region

Outstanding Students’ Union

Minutes of the 6th General Meeting

Date: 30th January, 2010 (Saturday)

Time: 10:45 a.m. - 1:30 p.m.

Venue: Restaurant in Metropolis, Hung Hom

Present:

06 Connie Law	08 Yandy Chan	09 Polly Yu
08 Kenneth Chan	09 Christy Chan
08 Cathy Wong	09 Nathan Kung

Absent with apologies:

06 Chris Yeung, 07 Sunny Wong, 09 Annis Au, 09 Connie Leung, 09 Central Wong

President: Kenneth Chan

Secretary: Polly Yu

1. Meeting called to order

The 6th General Meeting was called to order by the President at 1045.

2. To pass the minutes of the 5th General Meeting

There were no amendments for the minutes of the previous meeting and it was then adopted.

3. Promotional Leaflet [PIC: Yandy Chan]

Yandy Chan stated that photos of internal gatherings, Orientation Camp 2009, Outstanding Students’ Selection 2009 and Youth Leaders Congress 2009 were missing.

Yandy Chan would send the draft of the leaflet to Ex-Co members once she had received the photos from Connie Law and Iris Law.

4. Mentorship Programme with TKTOSU

[PIC: Sunny Wong + Kenneth Chan + Connie Leung]

Kenneth Chan reported that Sunny Wong had not yet received the letter from TKTOSU regarding further arrangement of the mentorship programme.

5. SCMP Bright Spark Column [PIC: Polly Yu]

It was reported that Central Wong and Kenneth Chan had not submitted their articles.

The Ex-Co members were reminded that they could invite other OSU members to submit articles to the column.

It was agreed that from next year onwards, every new OSU member will be requested to submit two articles to the column.

6. Youth Leaders Congress (YLC) 08 and YLC 09

Kenneth Chan reported that the Committee on the Promotion of Civic Education should have mailed the final sum of sponsorship for YLC 08 to OSU. Connie Leung was asked to check the PO box and retrieve the cheque.

He also reported that the financial report of YLC 09 had been rejected by the committee and he was amending the report. He reminded the Ex-Co members of the importance of keeping a detailed description of every sum of money used for YLC.

7. YLC Promotion Team [PIC: Cathy Wong]

Cathy Wong reported that the posters were printed and ready to be sent out. However, she pointed out that there were insufficient envelopes for the invitation letters. It was agreed that more OSU envelopes would be prepared.

The draft of the YLC website will be finished latest by 8 Feb 2010.

8. YLC Administration Team [PIC: Connie Leung]

Facilities in Chung Chi College and New Asia College of CUHK were available for booking. It was decided that 長豐 would be invited to help with the venue-booking.

It was reported that ICAC and the Law Society of CUHK had promised to co-organise the YLC programme.

9. YLC Programme Development Team [PIC: Polly Yu + Christy Chan]

A meeting had been held previously to discuss the changes made to the proposal and to fine-tune the details of the programme. Nathan Kung, Sunny Wong and Connie Law had been invited to attend the meeting.

10. YLC Marketing Team [PIC: Yandy Chan + Central Wong]

Central Wong had been invited to join the YLC Marketing Team.

A meeting had been previously held to report the latest changes made to the programme and to discuss the budget plan.

It was suggested that media company (i.e. Ming Pao) could be invited to sponsor the event so as to gain financial support and media coverage. It was also suggested that some tutorial institutes (e.g. Everlearning) and bookstore could be invited as sponsors. Letters would be sent to potential sponsors within the week.

The issue of listing the name of the sponsoring company in the event title was discussed. It was agreed that it would depend on the sum of sponsorship provided by the company.

Kenneth Chan stated that co-organising the event with some University organisations would be beneficial to the general image of YLC as it could increase the publicity.

11. International Youth Exchange Programme (IYEP)

Kenneth Chan, Connie Law and Yandy Chan were interested in applying for IYEP through Yuen Long Junior Chamber (YLJC). The deadline of application was 4 Feb 2010.

12. Outstanding Students Selection 2010 (OSS 2010)

[PIC: Sunny Wong + Connie Law + Annis Au]

Daniel Kwok, the project chairman of OSS from YLJC, had attended this meeting and briefed the Ex-Co members on the targets of OSS 2010.

He suggested bringing the students to 雲浮 in China and Shanghai World Expo instead of more developed places like Japan and Taiwan after the election. He also suggested providing summer internship programmes for the participants.The details would be discussed during the first meeting, which would be held before Chinese New Year so that they could work on the proposal during the holiday.

13. A.O.B.

I. Annual Dinner

It was decided that the Annual Dinner would be held after the OSS 2010 such that the attendance would be better. Connie Law was asked to inform the OSU members of the changes made through email.

It was suggested that the 2nd Internal Gathering could be held as scheduled in April.

II. Website [PIC: Nathan Kung]

Nathan Kung reported that the design of the homepage layout was finished and the documents would be soon uploaded onto the homepage.

III. PO Box, OSU Mailbox [PIC: Connie Leung + Central Wong]

Kenneth Chan suggested that Connie Leung and Central Wong should check the PO Box and OSU Mailbox before each General Meeting respectively. They could then report any latest news during the GM.

14. Next GM

Date: 11 February 2010

Time: 7:30 p.m.

15. Adjournment of the meeting

The meeting was adjourned by the President at 1330.

Prepared by:

_________________

Polly Yu

General Secretary

Approved by:

________________

Sunny Wong

President